At Acevedo Belt, P.A., we use leading legal technology software, including document automation, document management, client portals, and transaction management software as part of our continuing efforts to provide our clients an exceptional experience.

The Conventional Law Firm Model. Our experience working as business lawyers in large law firms made it clear to us that traditional law firm practices and profits generally are dependent on a labor-intensive model in which billable hours are paramount. As a result, some combination of senior partners, young partners, senior associates, junior associates, paralegals, and legal assistants may become involved with a client’s particular matter.

This labor-intensive model works well for the large law firm, since large firms generally bill on an hourly basis. But, for the client, the result can be much different, including unknown and higher legal costs, a financial disincentive for lawyers to be efficient, slow turnaround, and lack of clarity to the client on the status of their matter.

How Our Technology Makes Us Different. At Acevedo Belt, P.A., our model embraces the use of technology to assist us in realizing four goals: (a) do more with less; (b) do it better; (c) do it faster; and (d) do it with greater transparency and client collaboration. Modern technology also allows us to embrace alternative fee arrangements, including fixed fees, as appropriate.

We utilize advanced legal technology from industry-leading and trusted vendors, including:

• Document Automation. We have dedicated significant efforts to automating the generation of complex legal documents, which we believe improves speed of delivery, diminishes the need for junior lawyers and paralegals, and reduces the likelihood of errors. We utilize Gavel, as our primary document automation software.  We have created playbooks for generating and reviewing documents through software such as Harvey.AI and Spellbook.

• Document Management & Client Portal. We utilize NetDocuments for document and email management, cloud storage, collaboration, and document and email security software. NetDocument is used by leading small and large firms around the world to organize, manage, share, and secure emails and documents. PDFs stored in the system are automatically optically character read and become part of our searchable database. NetDocuments is also ISO-27001, 27017, 27018, and 27701 certified; SOC 2 Type II, Soc1 Type II, SOC 2 Plus and Soc 3 certified; GDPR, ITAR, HIPAA, SOC-2+ compliant; and FedRamp Moderate, FIPS140-2 Level 3, HIPPA / HITECH, SEC /FINRA RULE 171-4  It also provides access to one of the firm’s three existing client portal options. Other portals are available through DealCloser and Clio practice management platform.

• Transaction and Closing Management.  We utilize DealCloser, which provides our clients with a transactional portal that has due diligence data rooms, real-time transaction checklists, and task lists of responsible parties and pending items. This software also monitors and automates the closing signature process and preparation of closing binders.

• Augmented Proofreading. We use Litera Contract Companion as a tool to augment our legal proofreading.

• Artificial Intelligence Tools. We use a variety of AI tools provided by leading and secure legal tech vendors, including CoCounsel and Harvey.AI, that enhance quality of work, workflow production, and responsiveness.

• Document Data Libraries. We subscribe to advanced document data services, like Thomson Reuters Practical Law, which provides a database of current legal documents related to complex transactions, updates on changes in the law and a variety of surveys of current legal market trends.  Additionally, documents generated from many decades of combined practice also provides a large library of legal data and documents.

• Cloud-Based Law Firm. We have been a cloud-based law firm since we formed in November 2017, which provides the following advantages:
  • Better security
  • Greater access to current legal software and software updates
  • Improved integration across software applications
  • Reduced IT expenditures and no network or server issues
  • Improved reliability as the result of less “downtime”
  • Complete mobility for our lawyers, including working out of client offices when needed
  • 24/7 client access to their documents, from anywhere